Office moving can be a stressful experience. It requires a lot of time, money and effort, and it affects everyone’s day-to-day lives.
Here are a few steps you can take to make the process go more smoothly:
Plan Early
The earlier you start planning your office move, the better. This will help ensure that you don’t feel rushed into making decisions and that you have plenty of time to find the right services and oversee them.
Get a Moving Manager
One of the best ways to keep an office move on track is by having someone in charge of it. This person should be responsible, detail-oriented and able to prioritize this project over the rest of their workload. They could be an internal staffer or someone who works for a professional office moving company.
Communicate About The Big Change
It’s important to tell your employees about the upcoming office move and provide them with resources that will keep them on task and alleviate their stress. This will help reduce the impact of the change on their productivity and their morale.
Instruct Employees About Packing
If your employees are going to be packing up their desks, make sure they have all the supplies they need to do so. They’ll also need to know how to label their boxes and equipment properly.
Map Out The New Space
This is a good time to create a layout of your new office and show it to your movers. This will allow them to strategically place all of your furniture and equipment. You’ll also want to consider any changes you might need to make in order to accommodate larger pieces of equipment, such as conference room tables or large electrical appliances.
Set Your Budget
If you’re going to be hiring a professional moving company, be sure to ask them what the cost of their services will be. This will help you decide if it’s worth the price to have them handle the moving process for you.
Work With Your Landlord
Depending on your lease agreement, you might be required to notify the landlord in advance of your move date. This is especially important if you’re a small business and have a limited amount of time before you need to vacate your current building.
Call Your Utility Companies
Before you leave your old space, be sure to call your utilities and make arrangements for a few extra days of service. The last thing you need is to discover that your power doesn’t work when the movers arrive.
Plug In All Your Technology
You’ll need to test all of your phone, internet and IT systems before the move. This will help you avoid any downtime and make it easier for your team to get back to work as quickly as possible after the move.
Document Damage
Before you move out of your old office, be sure to document any damages. This will help you determine if you need to fix any problems or replace anything that might be damaged during the move.
